Print

Printing Functions

How to get there?

You can Print the current record by clicking on the small Print button on the Details Page Tool Bar (underneath the Details Page). You can Print a range of records (all records or records selected by either a Filter or a Non-Stop Search operation) by clicking on the Print button on the Speed Bar or by selecting File/Print from the main menu.

Printing Reports:

You can Print Reports by selecting one of the above Print functions and then selecting Standard Report in the subsequently displayed Window.

Printing Labels:

You can Print Labels by selecting one of the above Print functions and then selecting Labels in the subsequently displayed Window.

Hint: You can print a subset of all records by setting a Filter first.

Printing Reports

The Print Report window allows you to create reports, set various report options, preview reports on the screen, and finally print reports on the selected printer.

How to create a Report?

In order to create a report do the following (in the Print Report window):

1. Decide which Report Layout you want to use (see below: Report Layout). The default layout is Fields In Columns. If you want to use Fields In Rows layout go to Report Options page.
2. On the Data Fields page select the data fields that you want to include in your report (highlight a field on the left-side list and click on the 'green arrow' button. If you want to include next field in the same line or column then press on the 'plus' button.). If you selected Fields In Columns as Report Layout you can specify the widths of individual fields (highlight a field on the right-side list and enter the width value into the Width edit box). Set the scope option: From Page, To Page, or From First/Current Record.
3. On the Report Options page select the report options. Make sure you select the Report Layout you want (Fields In Columns or Fields In Rows)
4. Select Page Settings (Margins, Page Size and Orientation) on the next page.
5. Select the font type/size/color for the report on the Fonts page (click on Change Font button).
6. Define the report title and additional options on the Report Title page.
7. If you want to print selected records you can define a filter for the report on the Filter page.
   - Print All Record - No Filter
   - Print Selected Record - Currently Active Filter (works like before)
   - Print Selected Records - Filter Template (you can select a Filter Template from a drop-down list)
8. After the report has been created you may want to test it by clicking on the Preview button. If you are not satisfied with the report adjust the report options and Preview it again.
9. When you are satisfied with the report you can Print it on the Windows current printer by clicking on the Print button.
10. If you think you may want to use this report in the future Save the report as a Report Template by clicking on the Save button. Later you can reuse the saved report by clicking on the Load button.

"Group By" Report

Instead of printing all records together on a report you can have separate reports for each group of records. In order to use this function the primary sort field has to be the same as the group by field.

Total Numerical Fields

Your reports can automatically display totals for all or selected numerical fields: Total Numerical Field.

Hint: To change Pages in the Print Report window use Previous and Next buttons or click on the Tabs: Fields, Options, Page, Fonts, Title.

Note: You can save report to HTML file. Save a Report to HTML File function is listed in the Screen Preview window.

Printing Labels

The Print Labels window allows you to create label reports, set various report options, preview reports on the screen, and finally print labels on the selected printer.

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