Performing Quick/Specific Item Searches

Performing Quick Searches

Within Metamation, data, documents, storage areas and actions can be searched for in the following ways:

• Context Searching
• Quick Searching
• Advanced Searching
  

The quick search option allows a key word or phrase to be entered in the quick search box at the top of the "home" page or nodal display page. Quick searches will search all documents, work areas, data and alerts that you have access to, and will list all the results in the order based on likely match. Quick search only searches on the description of the item.

The quick search allows any word or phrase to be search for simply by entering the search word or phrase and pressing the SEARCH button (or pressing return after entering the text). However, quick searching also allows the following search options to be used:

Text in quotes - will search for the exact match of the phrase as entered

+ (plus) before word - will only return entries where the specified word is found

- (minus) before word - will only return entries where the specified word is not found

Search terms specified are not case specific.

Examples:

Project plan for Anywhere council - This will return all entries that contain ANY of the words, and rank them in order. Common words such as "for, and, the, on, of, etc" are automatically stripped out.

"Project plan" for Anywhere Council - This will return all entries that contain ANY of the words, and rank them in order, but will treat the phrase "Project plan" as a single word in the searching. Common words such as "for, and, the, on, of, etc" are automatically stripped out.

"Project plan for Anywhere Council" - This will return only those entries where the phrase "Project plan for Anywhere Council" and rank them in order. Common words such as "for, and, the, on, of, etc" are NOT automatically stripped out of phrases.

+"Project Plan" for +Anywhere council - This will return all entries that contain the optional word "council", but the entries MUST contain the mandatory phrase "Project Plan" and Anywhere. Common words such as "for, and, the, on, of, etc" are automatically stripped out.

-Rejected +"Project Plan" for +Anywhere council - This will return all entries that contain the optional word "council", but the entries MUST contain the mandatory phrase "Project Plan" and Anywhere. In addition, any documents or data where the word Rejected is found will not be included in the listed results.

Specific Item Searches

Within Metamation, data, documents, storage areas and actions can be searched for in the following ways:

• Context Searching
• Quick Searching
• Advanced Searching
  

Specific or Context searching allows searching within the list currently displayed on the page. Within each section of the work page (my documents, my data, my alerts, user lists, document types, etc) on the right of the title bar, a magnifying glass appears. Pressing this glass icon presents a pop-up search criteria window, which allows searching on the items within the selected or specified area of the application.

The context or specific item search works like the quick search option, in that it allows a key word or phrase to be entered, and will then search the items listed , and will list all the results in the order based on likely match. Specific item or Context search only searches on the description of the items on the screen, and only the items listed.

The specific item search allows any word or phrase to be search for simply by entering the search word or phrase and pressing the SEARCH button (or pressing return after entering the text). However, specific item searching also allows the following search options to be used:

Text in quotes - will search for the exact match of the phrase as entered

+ (plus) before word - will only return entries where the specified word is found

- (minus) before word - will only return entries where the specified word is not found

Search terms specified are not case specific.

Examples:

Project plan for Anywhere council - This will return all entries that contain ANY of the words, and rank them in order. Common words such as "for, and, the, on, of, etc" are automatically stripped out.

"Project plan" for Anywhere Council - This will return all entries that contain ANY of the words, and rank them in order, but will treat the phrase "Project plan" as a single word in the searching. Common words such as "for, and, the, on, of, etc" are automatically stripped out.

"Project plan for Anywhere Council" - This will return only those entries where the phrase "Project plan for Anywhere Council" and rank them in order. Common words such as "for, and, the, on, of, etc" are NOT automatically stripped out of phrases.

+"Project Plan" for +Anywhere council - This will return all entries that contain the optional word "council", but the entries MUST contain the mandatory phrase "Project Plan" and Anywhere. Common words such as "for, and, the, on, of, etc" are automatically stripped out.

-Rejected +"Project Plan" for +Anywhere council - This will return all entries that contain the optional word "council", but the entries MUST contain the mandatory phrase "Project Plan" and Anywhere. In addition, any documents or data where the word Rejected is found will not be included in the listed results.