Grant Maintenance

Access to Information (Documents, Tables, and Nodes) can be defined in two ways. First, Metamation system users can be made owners of the information type (see Tables, Documents and Nodes), or users can be Granted or denied access to information using the Grant Maintenance process.

Within the Metamation Home or Nodal Display screens, against the nodes that you yourself can see, you have the ability to grant access to the nodes, and therefore the tables or documents held within the nodes. Against each node listed, either in the main display or the nodal maintenance process, a nodal grant icon will be displayed as follows:

Clicking on this icon will take you into the Grant Maintenance process, allowing you to grant or deny access to this storage area by other people. When grants have been set, the grant icon will change colour to red to indicate that a grant is in place.

Granting access to items

The Grant Maintenance process is used to grant specific access to Storage Nodes within the application to specific users or user groups. The grant maintenance is activated against a specific node, either from the node within the home pages, or from within the node maintenance process.

When the Grant Maintenance is activated, a window is presented allowing users or user groups to be added to the list of those that can, or in the case of denying access, cannot access the selected node.

Entry of grants is made by adding lines onto the table of granted users, adding lines with the following entries:

User Code: The user to be granted access to the selected node can be selected from the drop-down list of active users.
Grant Level: Each user can be set individual levels of access which will determine the features available to the users when working on the documents, tables or child nodes within the selected node. Access can be:

• Administrator - Can maintain the node, add children, change the node properties etc.
• Submitter - Can add new documents into the node, add data to existing tables etc.
• Viewer - Can only view existing contents of the node, existing documents and existing table table
• No Access - No access of any kind is permitted to the node, or contents of the node

Flow Down: The flow down is used to indicate if access is allowed by default to child nodes of the granted nodes. When flow-down is granted, children automatically have the same access levels for the user of the granted node. Clearly, this can be changed by granting specific access levels to child nodes.