Document Watching

Document watches are used to automatically notify you when actions are carried out on documents held within the Metamation repository. As an example, by placing a watch on a document, when a new version of the document is made available, an alert or email with the document will be sent to you (or anybody else you specify). This means, you never have to check to see when documents are updated - Metemation will do this for you automatically.

Watches are placed on documents from the main Metamation home page, or from the properties window of a selected document. On these screens, against the document listed, a document watch icon will be shown as follows:

Selecting this icon against a document will launch the document watch window, allowing you to specify the actions to be carried out on the watch. Within the presented watch window, the following prompts can be completed as required:

Status for Watch: The drop down allows you to select when watch alerts should be trigged. Approved Only alerts you once a watched document has been reviewed or signed off. Submitted will alert you whenever a new version is submitted.
Notification Type: Notifications available are either Message (which will send an Alert to your Alert panel ), or email, which will trigger an email with the document attached.
External Email: Where the Notification type is "Email", the email alert with the attached document will be, by default, emailed to your registered email address. To send the document elsewhere (to another person), enter the recipients email address. Multiple email addresses can be used by separating email addresses using either a ," or ";" character

When a document is marked to be watched by you, the watch icon is changed to have a red glow to indicate a watch is in place. To remove the watch, re-select the watch icon for the document and use the Remove Watch action at the bottom of the screen.