Document Scanning

Document scanning is an optional element of the Metamation application, and allows paper records to be scanned into the application, and converted to image and data content.

Scanning can be provided as a bolt-on service to the Metamation application using a range of scanning roviders such as Cardiff Teleform and ofax, or can be interfaced to your ownnning process. Subject to the scanning lection, a range of scanning hardware can be supported, but generally, should be either WAIN or KOFAX compliant.

Depending on the scanning option selected, the pages can be scanned in and stored as a searchable image (picture file with associated searchable Meta data), or full text validation can be performed on pre-defined forms to verify the data on forms, and store the data recorded in the forms associated with the image.

Examples of such data capture would include application forms, request processing forms, medical forms etc.

A separate guide to document scanning, scanning processing and options available is available from the Metamation support team. However, the general principle for document is as following:

The documents are prepared (pages flattened, staples removed etc) ready for scanning. The documents are then scanned in to capture the graphical images from the documents. A "recognition" engine then processes the form, performing any necessary Optical Character Recognition and data validation. A human "Validation" stage allows any pages recognised with scanning problems (unknown or missing data, low quality of hand writing etc) to be quickly corrected. The final stage is the release which updates and stores the images and associated data to the Metamation database.

Please contact Touchstone Systems for more information on document scanning, or consult your separate user guide on any document scanning solution provided as part of the Metamation system.