Data Table Processing & Content Viewing

Within Metemation, Documents refers to unstructured information, such as office documents, scanned images, drawings and presentations. Facilities are provided for the storage of structured data, effectively tables of information which can be edited or controlled either as useful information, or as data to which documents can be attached.

As example, an unstructured document may be a word document or image file containing an invoice or purchase order. Structured information may be a table of customers, with the account numbers, address, balance and credit limit held as rows.

Metamation allows the combining of the two forms of information, so that against a table of customers, tables of invoices can be held with invoice details such as dates, amounts, items to be held. Against these tables, unstructured documents can then be held, such as holding a copy of the invoice document against the structure invoice table. In this way, unstructured information is held against a structured database.

Documents can then be found both by searching for the documents in the usual way, but also by accessing the documents through the structured data.

Of course structured information also allows the removal of various offices spreadsheets and small microsoft Access databases scattered around your organisation for storing telephone numbers, payment details, project tasks etc, as they can all now be held and controlled within Metamation allowing the infromation to be shared.

Data tables of structured information can be defined within Metamation, with the data either entered directly into the Metamation system, or imported from other systems such as a CRM (Customer relationship Management) or accounts system/database.

Regardless of the source of the information, Metamation provides facilities for the definition of the tables, contents (columns) layout and validation. Subject to the settings of the table, its source storage node, and your access, you may be able to add records to the table, view the contents, and view associated documents within the table.

When you use Metemation, and structured data tables that you have access to will be listed in the My Data area of the home page. When you access any of these tables, you will see the data contained inside.