Quickstart Tutorial

Quickstart - Interactive Email Answering (Templates and keyboard acceleration)

• Install & Run the software
• Setup one or more email I/O accounts (MS Outlook, MAPI, POP/SMTP, ..) in Menu/Config/Email IO Accounts. 
  MS Outlook accounts: In order to suppress the MS Outlook Security Confirmation Dialog, please install also ExpressClickYes at http://www.contextmagic.com/express-clickyes/
• Synchronize your email inbox: Press the Sync(hronization) toolbar button
• Every answer action in TEA is handled by an 'answer template'. Take a look at the pre-defined example answer templates on the right side of the user interface. Open the editor for a template by doing a mouse-right-click / Edit ..
• An answer template can define:
  • Answer message template / text snippet: subject + body.
    Supports variables and recursive inclusion of other templates
  • Short name of the template (=> keyboard acceleration & Ctrl-F9 access) and optional full name
  • Auto-shift target folder & confirmation settings: The answered email is shifted to this folder
  • Forwarding email address: When setting this option the template is forwarding, not answering!
  • Answer macro: Optional Python script which is executed when answer template is triggered. See examples "A:..." in drop-down list above the script editor. Programming/API
  • Classification macro: Optional Python script which is executed when emails are classified in order to find the most appropriate template. See examples "C:..." in drop-down list above the script editor.
    Programming/API
• Once you have your incoming mails in TEA's inbox, you can trigger answer templates by simply typing the starting letters of template's keynames.
• Try triggering the [default] answer template by typing the letters d e f while your inbox cursor is on a mail
• Access text snippets quickly in Windows by pressing Ctrl-F9 or the hot key definied in Menu/Config/Welcome Config
• Setup your first answer templates by pressing the "New Template" button in the toolbar
• Take also a look on Menu/Config/Auto-Responders.
• Delete a mail with BACKSPACE key or DELETE key or by typing d e l - the beginning letters of the [delete] template.

Quickstart - Autoresponder (automatic reply to certain emails)

Use case: Autorespond to emails from certain 'from'-addresses and with certain subject

• Install & Run the software.
• Setup an email I/O account as described in above tutorial
• Create a regular answer template:
  • Press the "New Templ." button in toolbar; Enter a short name for the template
  • Edit the subject & text message body
  • Set the classification macro which computes the responsibility for certain incoming emails. The macro must return points (0..100) to vote for the responsibility of the template.
    Some examples ready for copy&paste to the Classification macro editor.
    
    Respond to certain subjects:

    if mail.Subject.startswith("Hello"): Return(100)

    Respond to certain from addresses: *@disney.com or *@disney.us:

    if re.search("@disney.com|@disney.us", mail.From): Return(100)

    Respond to a certain from address and subject:

    if mail.From=="walt@disney.com" and "Hello" in mail.Subject: Return(100)

    Respond to a certain from address or subject:

    if mail.From=="walt@disney.com": Return(100) if "Hello" in mail.Subject: Return(100)

    Simply respond to all mails:

    Return(100)

• Test the template by selecting an email in the inbox and double-clicking the template - or right-click/Answer to selected mail
• Open Menu/Config/Autoresponders
  • Press the "Add" Button to add and activate the template defined above as actual auto-responder
  • Activate periodic Automatic global IO synchronization
  • Activate simulated sending and/or direct sending for the autoresponder by setting the checkboxes and probability levels.
    Note: Simulated sending puts the answer mail to the draft folder of TEA / Outlook / IMAP etc.