Setting Up Autoreply Message
This tutorial walks you through the steps to setup Response Mailer to automatically reply to incoming messages while you are out of the office.
Step 1: Create a new Autoreply
Choose option “New Autoreply” from the “File” menu
Step 2: Add Autoreply
The following screen will be displayed.
Choose “Create an Auto reply using normal view" and click on the “Create” button.
Step 3: Setting General Autoreply Information
The following screen will be displayed.
The first step for creating the autoreply is specifying the email server to use.
The following are the parameters inside this screen
- Title – enter Out of office message
- Description – enter Department head meeting in Hawaii
- Mail account – use the pull down menu to choose the mail server that will be used for sending this auto reply or choose option “Add E-Mail Account” to create a new E-Mail Account.
 - icon for viewing or changing the settings of the selected mail server.
After entering the information click on the “Next” button to move onto the next screen.
Step 4: Setting Incoming Message Filters
The following screen will be displayed.
This screen will allow us to set the incoming message filter. In this case we want to setup a filter that will match all email messages that come to our mailbox.
Step 5: Message Filter Menu Button
Click the arrow on the “New” button and select “Incoming Message Fillter” to display the following screen.
Step 6: Incoming Message Filter
The following screen will be displayed.
The second step in creating an auto reply is setting the incoming message filters. This is the screen for setting the conditions an incoming message must meet in order to be processed by ResponseMailer.
These conditions are related to words or letters that you expect an incoming message to contain in specific fields (for example: To line has the email address youraddress@mailserver.com).
In our case we want to catch all emaill messages, so we are going to setup one that checks for the @ symbol in the TO line.
Note: Every email address must have a @ symbol.
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