Step by Step Instructions to Manage & Remove Spam
This text is available directly from Help menu (First Steps).
Check inbox for new mail and handle spam
To manually run a mail check, click on the account in the upper part of the window and select "Check new mail". Based on the account's settings (Accounts, Edit) MailBell will run checks periodically (e.g. every 10 mintues).
Preview an account's message list
The lower part of the window is reserved for the message list. If you select an account which has already been checked in the upper part of the window, the list of messages appears in the lower part. From there you can preview messages, check their spam status or delete them using the right mouse button menu on the message (right click a message to show a menu with these functions).
When spam is found
Based on the initial configuration, MailBell analyzes your email when checking the account and assigns a certain amount of points to each message (the more points the more likely the message is spam). Depending on the result, the program will preselect the message for manual deletion in the message list window (see above) or even delete it and save a copy in the trash list for later review (and final deletion).
Fine tune the spam detection and spam handling
To fine tune the spam detection and change the handling (e.g. make it more agressive or more tolerant or to add more information to help telling spam from regular mail), please select Tools, Bad Mail Options. The help texts for the individual configuration dialogs provide background information on how to use these settings most effectively.
New email notification
There are several ways how the program can tell you about new mail. You can have a popup window (which can be closed by a left click in the window and with will start your email program on a right click), you can have a message box that will ask you if you want to start the email program and you can play a sound file for new mail. Any combination of these is possible and can be configured in the Email section of the program's options.
Changing the program or email configuration
The general appearance and working of the program is configured in Tools, Program Options.
Some settings (like mail server or update frequency) refer to individual mail accounts rather than to the program at large. If you want to account specific settings, click an account in the main window and Account, Edit.
How to add/change mail accounts
After the configuration wizard, you will see one entry in the main window, which refers to your account.
You can monitor an arbitrary amount of inboxes and each can have a different configuration (mail check frequency, colors for the popup window, etc.). To manage (add, delete, modify) accounts, use the Accounts menu.
Mail types
You can have different types of notification depending on keywords in the mail's from, to and subject fields and in the first few lines of the mail's text. E.g. you can play a different sound for mail from important persons or suppress notification for spam or mail of low interest. Mail types are configured in the program's options.
Working with the minimized program
If you minimize MailBell, the program will hide itself behind an icon in the system tray. When mail is available, the icon will show the number of available messages. A double click will, depending on how your configured the program, either bring up the MailBell window or your email program. A right click will bring up a menu and a single left click will perform an action depending on your MailBell options' settings (e.g. start to write a new mail or check accounts for mail).
Starting your mail program
There are several ways to start your mail program from MailBell
- double click a mail entry in the main window
- double click the symbol when the program is hidden
- right click the new mail notification popup window
- click the leftmost icon in the toolbar
- select Start Mail Program from the File menu
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