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| My Inbox Tab This feature is available in the eMailTrackerPro Advanced Edition only. The My Inbox feature provides the ability for users who use one or more POP/SMTP accounts to delete and remove all unwanted emails before they get to the email client 'in box'. This is a very useful feature for reducing the extensive download times by only downloading 'clean & valid' emails from the mail server. My Inbox also allows eMailTrackerPro to trace multiple emails all at once instead of one at a time as provided in eMailTrackerPro Standard Edition. The first step is to configure any pop server settings. Note there can be more than one. To do this select the Options->preferences the select the Mail Accounts tab and click Add . The New Mail Account dialog box will be displayed as shown below in figure 9.1:
1. E nter the account name. This can be any name required to help identify the account. 2. E nter the username and the password associated with the pop account you are adding. 3. Enter the pop mail server details, for example pop.myisp.com 4 . Enter then the pop service port number, this is normally 110. Once account settings have been configured correctly click the Ok button. This displays the main My Inbox user interface, shown below in fig 9.2:
The numbers in the fig 9.2 above are described below: 1. Check mail button . Click the Check mail button to perform the default action selected. Note the process of selecting emails is only done at the pop sever, no emails are transferred to you email client inbox. Note also that selecting the down arrow allows the default action to be changed for the current selection. see list shown below in fig 9.3:
2. Add rule button . The default action for the Add Rule button is to add a rule for the email you have currently got selected in the list of emails. By clicking on the downward arrow you can choose just to add a new rule from scratch. Rules are explained in more detail below. 3 . Trace email button . Select this to perform an advanced trace on any email(s) that are currently selected. Multi select using the CTRL and SHIFT keys is supported to allow multiple emails to be traced automatically. An alternative to clicking the trace button is to select the trace option the right mouse context menu. Once the emails are selected right click and choose trace . 4 . Delete button (use with caution) . Clicking the delete button marks all email identified on the server as misdirected (except for those with rules) for deletion. Note emails are not immediately deleted just marked for deletion. It is advisable when first using eMailTrackerPro Advanced to make sure you review all emails marked for deletion prior to initiating the delete process. 5. View Menus. The menus provide various ways to view and review your mail on the server. The Check Account(s) allows the selection of a specific POP account or 'all' pop accounts if there is more than one pop account declared. The View options are shown below in fig 9.4:
Choose the option required to filter emails. Only emails that match the view selection are displayed. 6. Black List, White List . Any emails added to the black or white list will appear in this panel to help the review process. Any filters created will also appear in this panel. 1. You can edit any entry by selecting it and click the NOTE: Another key function of the black and white list is the order in which the list appears. The list is processed in order, mainly for the purpose of custom rules created by the user. For example to 'white list' all emails from john@smith.com but mark all emails from john@smith.com with the word read as 'delete' then the order is important. If the rule that specified all emails from john@smith.com to be white listed came ahead of the 'delete' rule then that 'delete' rule would fail to be activated as all emails would match the first global 'white list' rule. Essentially you should place more specific rules ahead of general rules. 7. Main email panel . Every email waiting at the pop server accounts gets listed, sorted and displayed here for review. Any email that matches your black list will have black in the rule column, and every email that matches your white list will have white in the rule column. The various types of emails you receive are color coded for clarity as follows: Black listed: Red The columns displayed in the main view can be configured. To do this either go to the preferences or right click on any column header. This will give you a menu of choices as shown below in fig 9.5:
To add or remove a column simply select the column to remove from the remove column menu, or select the column to add from the add column menu. To change the column order you can click the Change column order... option which will take you to the preferences dialog. If you do not have many columns then check the Table fits panel option. This option ensures that the columns stay within the confines of the 'My Inbox' panel. With this option turned off columns can be scrolled off the visible panel and must be access using the standard Windows horizontal scrollbars. Managing Emails in the list There is a context menu option porvided when you right click on a selected email in the email list, see below in fig 9.6:
The menu is for the most part self explanatory. If you wish to preview the body of the email before downloading to your email client (note that the number of lines eMailTrackerPro downloads for each email can be set in the preferences.) then choose the Preview mail option. This will launch a pop up dialog with the email body. This is useful to validate if an email is legitimate or SPAM. A quick look at the email body can determine if the email is good or bad. The blacklist by and whitelist by menus allow you to quickly blacklist or whitelist any email. This option is also available when selecting several of emails. Selecting the trace option will start an advanced traceon the emails selected and display the My Trace Reports view to show the results. To delete emails you can either multi select numerous emails using the shift and ctrl keys and the click on the 'No' hyperlink in the 'delete' column to set all selected emails to 'yes', or if you have one email selected you can use the 'delete' key on your keyboard. This will mark that email for deletion then highlight the email directly below. |
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