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Settings Tab
Note: Move the mouse over the screenshot below and click on an item of interest.
The options on this tab control what can be done with the PDF document.
These items notify the PDF viewer application what activity has been allowed by the author, and whether outlines/bookmarks have been enabled.
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User Permissions: Owner Password |
| Purpose: |
Sets the PDF document's owner password. |
| Notes: |
A maximum of 32 characters can be used.
If this is specified then in an application that can edit or make changes to the PDF the owner must enter this password in order that they can read and make changes to the document and perform actions that may be restricted to a standard user. |
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User Permissions: User Password |
| Purpose: |
Sets the PDF document's user password. |
| Notes: |
A maximum of 32 characters can be used.
The owner password must be specified in order to set the user password.
If this is specified then in an application that can view a PDF the user must enter this password, otherwise the user is not allowed to read the PDF document.
The user may be restricted so that only selected actions (edit, edit extra, copy, print) can be performed.
This password can be left blank, in which case in a viewer only application (e.g. Adobe Reader™) when the PDF is opened no password is required in order to view the contents of the PDF document, but the selected actions (edit, edit extra, copy, print) will be enforced. |
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User Permissions: Edit |
| Purpose: |
Allows editing/changing of the PDF document but NOT adding or changing of text notes and AcroForm fields. |
| Notes: |
The owner password must be specified in order to set this user permission. |
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User Permissions: Edit Extra |
| Purpose: |
Allows the adding and changing of text notes and AcroForm fields within a PDF document. |
| Notes: |
The owner password must be specified in order to set this user permission. |
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User Permissions: Copy |
| Purpose: |
Allows the copying of text and graphics from the PDF document. |
| Notes: |
The owner password must be specified in order to set this user permission. |
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User Permissions: Print |
| Purpose: |
Allows printing of the PDF document. |
| Notes: |
The owner password must be specified in order to set this user permission. |
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DPI: Actual DPI |
| Purpose: |
This ensures that images are included in the PDF at the correct size by using the actual DPI recorded in the image file. |
| Notes: |
When an image format does not explicitly record a DPI value a default one will be used that is appropriate to that image format (this will most likely be either 72 DPI or the current DPI of the main display on your PC).
This allows different images that may have different DPIs to all be displayed (and printed) at their correct size. For example, image A is 750 x 600 pixels at 150 DPI (5 x 4 inches) while image B is 1500 x 1200 pixels at 300 DPI (5 x 4 inches), but both images will appear in the PDF at exactly the same displayed size of 5 x 4 inches! The only difference being if you zoom in on the images or print the PDF that image B will be at a higher quality as it packs four times (not two as we are talking about the area and not a single dimension) the number of pixels into a square inch as image A.
Received faxes may have different horizontal and vertical DPI settings (standard mode uses 200 x 100 DPI, fine mode uses 200 DPI for both) so a standard mode fax will only appear in the PDF correctly if you use this Actual DPI option - otherwise it will appear squashed (ie at half it's expected height)
This is the recommended setting - but you can use a fixed DPI if you need to - see below. |
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DPI: Fixed DPI |
| Purpose: |
This forces all images to be included in the PDF using a fixed DPI value. |
| Notes: |
Valid values are from 9 to 2880.
Some common DPI values are: 72 (default PDF value), 96 (default Windows value), 300 (common printer value), 1200 (common scanner value).
This is useful if the image that you are including does not include a DPI setting or if you want to force the image to be displayed larger or smaller than is normal. However, we would recommend that you use the Actual DPI option above. |
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Document Encryption: 40 Bit (Low) |
| Purpose: |
Use 40 bits (low) encryption to protect the PDF contents. |
| Notes: |
When passwords are used to enforce user permissions and access rights, the PDF document contents are encrypted to prevent anyone from being able to view or extract the contents without knowing the password used.
40 bit encryption is not now deemed safe now that computers are becoming more powerful. It is recommended that 128 bits are used for sensitive contents. |
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Document Encryption: 128 Bit (High) |
| Purpose: |
Use 128 bits (high) encryption to protect the PDF contents. |
| Notes: |
When passwords are used to enforce user permissions and access rights, the PDF document contents are encrypted to prevent anyone from being able to view or extract the contents without knowing the password used.
When 128 bit encryption is used the PDF format is written using v1.4 (Acrobat 5.x) instead of v1.3 (Acrobat 4.x). |
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Document Encryption: Force Encryption Without Passwords |
| Purpose: |
Encrypts the document using the required encryption level without the need for a password. |
| Notes: |
This is not technically secure as the PDF can be opened without a password so there are no user permissions or access restrictions being applied.
However, it does ensure that if the PDF is going to be transmitted electronically (eg by email) that it's contents are not easily read. |
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Bookmarks: Bookmarks (Outlines) |
| Purpose: |
Controls the generation of a bookmark for each image that is in the output PDF document. |
| Notes: |
Bookmarks (which are also known as Outlines) will appear in Adobe Reader™ in the Bookmarks navigation tab. |
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Bookmarks: Text |
| Purpose: |
Sets the bookmark text to be used for each page in the PDF based on the image filename in the image list. |
| Notes: |
Available options are:
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Filename |
The name of the image file including the image extension but not including the full filepath, eg "holiday home.jpg" |
| Name |
This is the same as filename but without the image extension, eg "holiday home" |
The text can also have a consistent style of presentation applied - see below. |
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Bookmarks: Style |
| Purpose: |
Controls the bookmark text presentation style. |
| Notes: |
Available options are:
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As Is |
Text is left as it is in the original filename, eg "Our summer holiday home in Spain" is left as it is. |
| Lowercase |
Text is forced to lowercase, eg "Our summer holiday home in Spain" would become "our summer holiday home in spain". |
| Uppercase |
Text is forced to uppercase, eg "Our summer holiday home in Spain" would become "OUR SUMMER HOLIDAY HOME IN SPAIN" |
| Capitalise |
The initial letter of each word is forced to uppercase and the remaining letters in the word (if any) are forced to lowercase, eg "Our summer holiday home in Spain" would become "Our Summer Holiday Home In Spain. |
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Bookmarks: Title |
| Purpose: |
Sets the text displayed at the top of the bookmark list. |
| Notes: |
A maximum of 256 characters can be used (but we wouldn't recommend more than about 30 characters as most of the title will not be visible until you hover over it).
If no bookmark title is specified then a default one is used which is "OutlineRoot". |
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