Printing IRS Forms

You can use TrakLoan to print 1098’s for your clients after you’ve posted the last monthly journal for the fiscal year. You must use IRS Forms 1098 L18A, B and C. These non NCR forms come as detached sheets so that TrakLoan can print each page of each set of three 1098’s individually.

To get to the IRS Form 1098 Printing screen (Figure 20) use the Print | 1098’s menu sequence.

Before you begin printing you need to calibrate the indentations from the top and left side of the form where printing will begin. TrakLoan comes with pre-set inden- tations: Top .4 inches, and Left .35 inches, but these indentations may not be exactly correct for your printer. To make final adjustments you need a ruler that will measure 10ths of an inch.

Figure 20 IRS Form 1098 Printing Screen

To calibrate your printer output:

1. Put a single sheet from one three-part 1098 set into your printer.
2. Click the [Calibrate] button.
3. Check the location of the printing on the form, measure any errors and cor- rect the indentations.
4. Repeat steps 1 through 3 until print registration is correct.

To print 1098’s:

1. Load the printer with a batch of correctly ordered sets of forms.
2. Select the range of records to be printed.
   a. Choose the sort order by clicking Loan Number or Name inside the Sort Order frame.
   b. Enter a starting and ending loan number or name in the From and
   To boxes.
3. Click [Print]. The first set of three forms will be printed and a selection dia- log will pop up asking whether you want to print the next set, print all sets, or stop printing.
4. Continue printing by selecting one of the options on the selection dialog.

If you choose [Print All] from the selection dialog, the caption on the [Print] button will change from ‘‘Print’’ to ‘‘CANCEL.’’ You can stop printing at any time by clicking the [CANCEL] button. If you cancel printing, printing will stop immediately except for the remaining characters in your printer’s internal buffer. If your printer won’t hold many sets of forms you may want to print each set of three individually by us ing the [Next] button on the selection dialog.